Job Duties

• Undertake basic admin tasks, such as answering phone calls, and checking mail.
• Monitor and manage inventory of all office supplies including pantry supplies Provide day-to-day support to office employees and help them reach their goals and improve their skills.
• Ensure proper maintenance of office facilities/equipment and work with suppliers/ vendors to rectify any issues in a timely manner Manage tenancy agreements, renewal and ongoing tenancy matters, etc.
• Record the meeting If necessary, collect the information, prepare the meeting minutes and meeting reports, and send to the relevant person in charge.
• Organize the staff welfare, provide onsite supporting, photo or video shooting, and prepare the activity reports.
• Organize and assist with travel arrangements, including the preparation of invitation letters, visas, air tickets and hotel bookings.
• Any other duties and responsibilities involved within the role as assigned from time to time.

Requirement

• Minimum 5 years of related experience, preferably in administrative experiences in MNC companies.
• Good communication and interpersonal skills, able to work independently.
• Pleasant composure, cheerful disposition, good phone etiquette and positive working attitude.
•  Good knowledge in MS Office (e.g. Word, Excel, PowerPoint, Outlook)
• Knowledge in Photoshop is an advantage.
• Able to read, write and communicate in both English and Mandarin in order to liaise with HQ directly.